According to Microsoft’s roadmap, a meeting “Follow-up” feature will be released in Outlook in July, which will allow Copilot to be sent to meetings that we are unable to attend.
How to send Copilot to a meeting
The “Follow” button will appear in the Outlook calendar:
The organizer
The organizer will receive the follow-up response. This lets the organizer know that an attendee is unable to attend the meeting, but wants to be kept informed.
The organizer will receive a notice to record the meeting.
In Teams the organizer is prompted to record the meeting and take collaboration notes.
The assistant
The attendee will be able to access the meeting recording and transcripts that were created for the meeting.
Although the attendee’s calendar is shown as free, you will still have access to the meeting and chat.
At the end of the meeting Outlook will send an email notifying that the summary is now available.
Meeting organizer
If you are the meeting organizer, a “Follow” response (instead of accepting or declining the meeting) lets you know that an attendee is unable to attend the meeting, but is following you and therefore wants to receive information about the meeting, including any available recordings or transcripts.
As the organizer, by requesting responses and choosing not to hide the list of attendees, other attendees will also be able to see that you are not attending but that you are following up from Copilot.
Tracking will only be available in the new Outlook for Windows and Outlook on the Web.
Check the status of this functionality in Microsoft’s Roadmap:
https://www.microsoft.com/es-es/microsoft-365/roadmap?featureid=374723